1. 4 Page Memo
Congratulations! The executives are taking your information system proposal seriously. In fact, they thinkit has the potential to transform the way the organization works.
The CIO asked you to read Too Much of a Good Thing to think about what resources you will need to get your newinformation system up and running. Recommend a change management pattern for your company to follow.
Write a memo to the CIO that describes how to implement your information system into the organization. Please focus on these topics:
1. How much of the implementation work can you handle? What additional resources (people, information, time, money, etc.) will expedite the process so you don’t end up like Susie Jeffer?
2. What is your change management strategy? Provide an outline. Consider:
* What new equipment and software are necessary?
* What training and support will the staff need?
* How will the staff complete their work during the transition period?
* Do you anticipate other areas of resistance?
The CIO is very skeptical, so provide evidence that your assessment is accurate and complete. It can be difficult to admit to personal limitations!
2. 4 Page Memo
Your proposed information system is still a contender. The executives, however, are asking whether it is too limited to prevent the shadow IT projects that continue to take place throughout the organization.
They believe that you have considered what the organization does now, but how will your system adapt to new products and processes? Read Nicolet Plastics’ Quick Response Manufacturing Strategy for a concrete example of what they mean. You’ll have to quell their fears, so it’s time for another memo. Please focus on these points:
1. Identify any significant changes that your organization might reasonably make in its product offerings in the next three years. Explain the competitive benefits of this change.
2. Explain how your information system addresses or can adapt to the introduction of these new product offerings.
3. Give one reason why capabilities for the new product offerings should or should not be incorporated in the initial information system design. Justify your reason.
3. 8 Slide Presentation
Congratulations. Your project has been staffed and you are about to meet with the team for the first time. Initial impressions are important and you’ll need visuals for your presentation. Create a slide show (in PowerPoint or similar software) in which you address the following, in this order:
1. Goals: What the project hopes to accomplish.
2. Critical Success Factors: Identify at least four different stakeholders; for each, list at least two things that the stakeholder requires in order to deem the project successful.
3. Acquisition strategy: Should the system be built in house, created by a contractor, purchased off the shelf and customized, or leased as a service? Explain your rationale.
4. Resources: For in-house development, what people and skills are required and what development life cycle do you recommend? Otherwise, identify three candidate organizations that can deliver the system.
5. System functions: In a table format, summarize the types of users for the system; the business reason(s) each would use the system; the ways that the system supports each of these needs and how this support differs from the current system.
6. Connectivity: Provide a diagram that shows how the system will connect to the other information systems and what data flows among them.
7. Security: List the most serious cybersecurity threats and vulnerabilities of the new system. Suggest strategies to address them.
8. Mobility: Identify the system’s capabilities for mobile use. Include a title and summary slide.
Use one slide for each of the preceding eight points.
Include speaker notes or audio narration that explains each slide more fully.