ACCT430 SEU Organization Description Presentation

Course Name:Student’s Name:
Course Code:
Student’s ID Number:
Semester:
CRN:
Academic Year: 144 /144 H
For Instructor’s Use only
Instructor’s Name:
Students’ Grade:
Level of Marks:
Secondary address separator
Secondary address
Text
Text
Text
Text
Thank You
College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
COOP Training Final Presentation
One of the COOP Training requirements is a COOP Training Final Presentation. It is a formal
presentation that describe and explain student’s journey in the internship program. The student
will present in the F2F class or in the virtual class. This presentation will be submitted as soft
copy at the end of internship program.
Objective of COOP Training Final Presentation:
▪ The presentation assesses the verbal communication skills of the student.
▪ The presentation shows the internship experience.
▪ It is an opportunity for student to show what skills and experience, he/she learned from
the internship.
• Important information:
o
o
o
o
o
o
o
o
o
o
o
o
Words limit: No word limit.
Slide number: No more than 15 slides.
Submission date: PPT by the end of Week 7.
Submission tools: Blackboard.
Presentation date: Week 8.
Presentation place: Virtual class.
Presentation time: 15 min + 5 min Q&A.
Marks: 20 % of the total marks.
Late submission will result Zero marks.
You can follow the structure of the report. But not like report.
Provide examples
Not day-to-day diary.
• The format of the COOP Training Final Presentation:
–
General format:
o
o
o
o
o
o
o
o
–
This is a formal presentation and it should look formal.
English language.
PowerPoint format.
Use bright colours for the background.
Use graphs, tables and diagrams.
Do NOT overdecorate the document.
Do NOT use small font size.
Do NOT use too much words in every slide.
First slide:
o
o
o
o
SEU Logo.
Organization Logo (if applicable).
Title “COOP Training Final Report”.
Student information:
▪ Student Full Name.
▪ Student Number.
▪ Student Email.
o Course information:
▪ Course Name.
▪ Course Code.
▪ CRN.
o Organization information:
▪ Organization’s Name. (full title of the organization)
▪ Known name (trade name)
o Supervisor information (both the Trainee Supervisor & Faculty Supervisor)
▪ Supervisor name.
▪ Supervisor position.
–
Presentation structure:
o Introduction
▪ Description of the organization
o Bodies
▪ Internship activities
o Conclusion
▪ An assessment of the internship
▪ Summary
▪ Suggestions
o References (if any)
o Q&A
Good Luck
COOP Training Final Presentation
One of the COOP Training requirements is a COOP Training Final Presentation. It is a formal
presentation that describe and explain student’s journey in the internship program. The student
will present in the F2F class or in the virtual class. This presentation will be submitted as soft
copy at the end of internship program.
Objective of COOP Training Final Presentation:
▪ The presentation assesses the verbal communication skills of the student.
▪ The presentation shows the internship experience.
▪ It is an opportunity for student to show what skills and experience, he/she learned from
the internship.
• Important information:
o
o
o
o
o
o
o
o
o
o
o
o
Words limit: No word limit.
Slide number: No more than 15 slides.
Submission date: PPT by the end of Week 7.
Submission tools: Blackboard.
Presentation date: Week 8.
Presentation place: Virtual class.
Presentation time: 15 min + 5 min Q&A.
Marks: 20 % of the total marks.
Late submission will result Zero marks.
You can follow the structure of the report. But not like report.
Provide examples
Not day-to-day diary.
• The format of the COOP Training Final Presentation:
–
General format:
o
o
o
o
o
o
o
o
–
This is a formal presentation and it should look formal.
English language.
PowerPoint format.
Use bright colours for the background.
Use graphs, tables and diagrams.
Do NOT overdecorate the document.
Do NOT use small font size.
Do NOT use too much words in every slide.
First slide:
o
o
o
o
SEU Logo.
Organization Logo (if applicable).
Title “COOP Training Final Report”.
Student information:
▪ Student Full Name.
▪ Student Number.
▪ Student Email.
o Course information:
▪ Course Name.
▪ Course Code.
▪ CRN.
o Organization information:
▪ Organization’s Name. (full title of the organization)
▪ Known name (trade name)
o Supervisor information (both the Trainee Supervisor & Faculty Supervisor)
▪ Supervisor name.
▪ Supervisor position.
–
Presentation structure:
o Introduction
▪ Description of the organization
o Bodies
▪ Internship activities
o Conclusion
▪ An assessment of the internship
▪ Summary
▪ Suggestions
o References (if any)
o Q&A
Good Luck
College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?
College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences
Course Name: Internship
Student’s Name:
Course Code: ACCT 430
Student’s ID Number:
Semester: 2 – 2022
CRN: 25727
Academic Year: 1443 /1444 H
For Instructor’s Use only
Instructor’s Name: Dr. Youssef RIAHI
Students’ Grade:
Level of Marks: High
Saudi Aramco: Company General Use
OUTLINE
• Overview
• Training Organization
• Internship activities
• Learning
• Recommendation
• Conclusion
Saudi Aramco: Company General Use
Overview
• Internship Start Date :
• Internship End Date
:
• Working Hours Per Week:
• Total Training Hours
:
• Total # of Working Weeks :
• Training Organization :
• Job Title :
Saudi Aramco: Company General Use
TRAINING ORGANIZATION
• Training Organization :
• Location :
• Department Name :
• Division Name :
Saudi Aramco: Company General Use
INTERNSHIP ACTIVITIES
❖ Activities and Tasks Given:
• Prepare And Analysis The Monthly Project Update Report
• Monthly Accrual Report
• Monthly Operating statement Report
• Ruck up Report
• Contract Such as (LUMP SUM, LSTK & GES+).
• Creating the Purchase Order.
• Creating Purchase Requisition.
Saudi Aramco: Company General Use
INTERNSHIP ACTIVITIES
❖ Skills: • Communication Skills have been improved (Listening, Speaking and Writing).
• Time Management & Punctuality. I’ve to show up for work on time, and leave on time.
• The work should be done before the due date.
• How to become Teamwork.
• Information processing.
• Teamwork.
• Planning/arranging.
• Decision making.
• Problem solving.
• Data analysis.
Saudi Aramco: Company General Use
INTERNSHIP ACTIVITIES
❖ Meeting(s):
• I’ve attended tow meetings (MPU&PPU discussion meeting)
• Safety meeting.
•
Negotiation meeting.
Saudi Aramco: Company General Use
Internship challenges / Difficulty: • Time Management
• Communication
• Accuracy
• Problem Solving and Take full Responsibilities
Saudi Aramco: Company General Use
Learning: • The status reports are is very important for project managers and Cost team since
it keeps them informed of improvement and control costs, risks, time and work.
• Project status reports are organized constantly, throughout every phase of the
project.
• Dealing with others, knowing how to deal with them, interacting with co-workers
or helping them with projects and tasks. I soon learned that when something isn’t
clear to me, or I don’t understand, it’s okay to ask for clarification
• I learned the way to reviewing invoices and process the payment and I have to be
very accurate before get fully approved by approvers.
• I learned the way to reviewing the PO and PR and how to process them and I have
to be very accurate before get fully approved by approvers.
Saudi Aramco: Company General Use
Recommendations
• Get to Know Your Interns by Sit down with your interns and get to know them
closely.
• Give the interns chance to do important task for example let them work on
physical projects, real problems, and deal with the actual issues of the company.
• Keeping Interns Engaged: let them involve and interact with team. Make them
feel appreciated and their time investing.
• Make sure you allow time to get the feedback from the interns and make safe
place to listen to them.
Saudi Aramco: Company General Use
Conclusion
According to the curriculum I had the great internship training in ……. This
internship was an excellent and useful experience, I have grown and
expanded my knowledge, skills. I’ve learned the importance of timemanagement skills and self-motivation.
Saudi Aramco: Company General Use
Thank you
Saudi Aramco: Company General Use
FInal Report
Student name : Nasser Daher Alanazi
student number : 1 4 0 0 5 3 2 0 7
1 ‫الصفحة‬
Index
3
Time table .
4
Introduction .
5, 6
About training department .
7, 8
Payroll department .
9
General ledger department .
10, 11, 12, 13
Government accountant Department .
14, 15
Projects accounting department .
16
Conclusion .
17
Reference .
2 ‫الصفحة‬
Time table for the internship
Sang Payroll
24 – 27 September 2018
Corporate General Ledger
30 – September to 04 –
October 2018
Government accounting
07 – October to 01 November
2018
Project accounts
04 – 29 November 2018
3 ‫الصفحة‬
Introduction
internship is considered one of the most important courses in student’s
life. It takes the student from the regular school environment to the real
world of jobs to provide them with the required technical skills and
knows more about the accounting life cycle. Additionally, blending with
others in the work environment enables the students to gain more
experience from their mentors in the accounting field, and give them a
wider space in taking decisions related to their employment and
academic future. Besides training on how to use the computer
accounting systems and taking a look at them, Coop training can be the
starting point where the students can actually work at the department
they chose by themselves.
The accounting work environment is usually known as steady and
routine work, whereas many new changes accrue periodically, that show
the talent, skill, and accuracy of the accountant on dealing with these
changes and mistakes that can be avoided in the workplace.
With the development of computerized accounting systems that assisted
accountants in completing tasks and reduce errors that affect the
financial status of the department, there might arise some errors that
must be noticed by the accountant.
4 ‫الصفحة‬
About training department
King Abdulaziz Medical City in Riyadh, with a bed capacity of 1501,
commenced its operations in May 1983. Since then, it has continued
expanding, while providing services for a rapidly growing patient
population in all of its catchment’s areas.
Today, King Fahad National Guard Hospital has evolved to be part of the
King Abdulaziz Medical City with many other prominent medical centers.
Since its inauguration in February 2001; and within a short period, KAMC
has been recognized as a distinguished healthcare provider. The financial
department at KAMC manages the inflow and outflow funds that are
related to all the hospitals and other facilities at the National Guard.
It is responsible for interpreting the financial statements, prepare and
monitor budget, conduct financial planning, prepare financial reports as
requested in specific times, paying the salary for all employees of the
National Guard affairs, paying for all the suppliers who provide and
supply the hospitals with medical services such as medicine, medical
facilities and equipment, and finally paying for all the contracting
companies that are conducting projects at the National Guard such as
buildings and maintenance.
5 ‫الصفحة‬
The number of employees at the National Guard is 36,000 employees,
which is a big number that requires the accountant to be very accurate
and skillful using computer accounting systems as he’s working with the
salaries, companies, and a large number of suppliers.
The following figure shows the organizational structure of the financial
department generally :
General
manger
Executive
Director
Supervisor Finance
Accountant
I
Accountant
II
Accountant III
Bookkeeper
In finance department this is the general chart for the departments . In
the department there are divisions such as government accounting ,
project accounting , general ledger …etc . all these division have
supervisor , accountant I , accountant II , accountant II and bookkeeper .
the supervisor has many tasks such as dealing with his \ her employees,
the executive director dealing with the supervisors.
6 ‫الصفحة‬
Payroll department
I worked at the payroll department for 3 days where I learned important
information and understanding the department work through
acknowledging how to receive income decisions from the following
departments, which am going to mention, and I am going to explain how
the computers make the work more flexible on them and operate them,
and what are the procedures to use along with the departments to
export decisions to.
Following are the departments to receive decisions from:
•
•
•
•
Military field medicine .
Administrative affairs .
King Saud bin Abdul-Aziz university for health sciences .
Training and development .
payroll accounting tasks :
payroll accounting department performs different tasks such as
Receiving transactions from different departments, then sort and
distribute transactions according to specialization, after that the
accountant calculates allowances such as promotions, scarcity,
infection… etc. Also calculate employee’s salary adjustments in case of
employee having scholarship for example, or if there are special leave
and maternity leave… etc. Also, if the employee asks for a salary statement,
it will be printed out of the system.
In case there are deductions from some government agencies such as
the credit bank, development fund, agricultural bank, housing
allowance… etc., it is deducted from the employee’s salary to the
concerned party .
7 ‫الصفحة‬
After the completion of the transactions, they are sent to these
department :
•
•
•
•
personal affairs authority .
office of officer’s affairs .
office of personnel management .
financial affairs .
8 ‫الصفحة‬
General Ledger department :
I started training at the general ledger department by taking an overview
about it, and then starting the actual work .
The general ledger department has many tasks such as following up
accounts, financial transactions, and financial activities related to
National Guard hospitals ( Riyadh , Jeddah , Al Ahsa , AlMadinah , King
Saud bin Abdul-Aziz university for health sciences in Riyadh , Jeddah , Al
Ahsa , along with King Abdullah International Medical Research Center
in Riyadh , Jeddah , and Al Ahsa ), following up with accounts reports and
financial reports, then making the monthly balance sheet, and making
Bank transfers between accounts at the beginning of every month.
I was trained to do the following tasks :
1. After closing the accounts of all hospitals, universities, and
research centers, their financial reports are downloaded to the
accounts ( 1230 , 1240 , 1401 , 1402 , 1290 ) along with the Petty
cash.
2. Insert all reports and numbers in Excel to check the similarity
between the Creditor and debto .
3. Calculate the Over Time for Riyadh , Jeddah , Dammam , Al Ahsa ,
and Almadinah.
4. Export the Balance sheets from Oracle and insert them in Word.
5. Open all the accounts for the next month 3 days before it starts,
and then close all accounts operations for the past month 2-3 days
after the new month starts.
6. Export the balance sheets from Oracle and insert them to Excel,
then upload the transferred data to Oracle again, and finally
upload all Excel files to Business Process Workspace that is
handled by the Treasury department to make sure that they
match the bank financial reports.
9 ‫الصفحة‬
Government Accounting ( Pay order )
Disbursement orders:
It is used in all disbursements of any amount, whether disbursed from
the Ministry’s own funds “less than SR 20,000” under a transfer order, or
from the Central Bank through the Ministry of Finance “an amount
greater than SR 20,000” under a payment order issued by the Ministry of
Finance, and it consists of three parts:
• Part (A): It shall be edited by the requesting party and signed by
the competent employee and the competent director.
• Part (B): Liberalized by financial management and must meet the
following steps:
– A statement of total amount, discounts and net accruals.
– Clarification of the budget items to which the disbursement will
result.
– A statement of whether the item allows the exchange and the
signature of the concerned employee.
– Completing the signature of the officials, namely the director of
the financial department and the financial representative.
• Part (C): Upon completion, the disbursement order will be sent to
the concerned officer to take the following steps:
– Edit a transfer or payment order according to the net amount of
the amount to be disbursed.
– Proof of the number and date of the transfer or payment order
in the box prepared for that.
– Handing the transfer or the payment order to the right holder
and taking his signature accordingly.
10 ‫الصفحة‬
Transfer:
An order directed to the cashier to pay a certain amount to a certain
person and for a specific purpose, then used for the disbursement of
amounts less than 20.000 riyals and disposed of the fund of the ministry.
Payment order:
Request from a specific person directed to the Ministry of Finance to
spend a certain amount and for a specific purpose. It is used to withdraw
amounts of 20,000 riyals or more.
There are exceptional cases of disbursement of less than SR 20,000
under a payment order:
•
•
•
•
•
•
Repayment of funds to public institutions.
Subsidies and compensations.
Offset from the permanent advance.
Feeding the Ministry’s fund.
Paying the pension benefit.
Repayment of amounts to “foreign” parties.
I started training at the government accounting department which is
considered the last stage in payment, either for monthly salaries or
paying for suppliers. One of the tasks I was given is inserting checks
transfer numbers through Oracle which is considered one of the most
important accounting programs that contains a large number of data.
I have also updated numbers and money amounts to make it easier for
suppliers to track amounts and have the transfer numbers electronically.
I worked with suppliers through providing them with payment numbers
through confining number after taking an account statement from the
Budget department, and give them information about their invoices with
details, then process the return papers from the Ministry of Finance by
making sure all the data are complete such as IBAN number, commercial
registration…etc. Along with issuing payment orders after reviewing the
11 ‫الصفحة‬
adoption of exchange, and finally issuing a statement from the finance
management to the Ministry of finance that includes issued payment
orders numbers from the Government accounting department.
After the transaction arrives with the payment orders of the budget
department, I make sure that the transactions are matched with the
payment orders. Then the matching of the names of the payment orders
with the budget letter sent to the government accounts department
shall be confirmed, and the receipt stamp shall be stamped on the letter,
then the transactions are sent to the budget department, and the
original letter shall be kept at the government accounting department.
After that , the numbers of the serial payment orders are placed on the
transactions in addition to the numbering of the budget letter. After
that, the employee will access his\her user with the financial program.
In this part the employee will be fully responsible for the mistakes and
events that he \ she does. After that, the employee will arrange the
release order, print the payment orders, attach the release order with
the payment orders and send them to the director of the administration
and sign them, then send them to the financial auditor to sign them.
After the financial auditor sings the papers, it will be sent to the general
manger to sign the final orders, then send the payment orders to the
Ministry of Finance attached with the bank account. After that, the
Ministry of Finance will review the payment orders and verify their
validity and transfer the amounts to the bank accounts attached or issue
checks to companies that do not want to transfer money to their
account.
There might be a refund of the payment orders which have errors either
from the names or did not attach the bank account number. After that,
the employee will modify the name in blue pen or red stripe in case of
cancellation.
12 ‫الصفحة‬
Some companies may modify the system of establishment from an
institution to a company and thus the Ministry of Finance returns the
payment order of the company to adjust the name according to the
commercial register with the attachment of the new commercial registry
and the latter.
The bank account number and the correct and final commercial register
are extracted from the transaction sent by the Ministry of Finance, after
which we receive the checks issued by the Ministry of Finance. After
receiving the checks from the Ministry of Finance, the checks are sorted
according to the recipient ( King Abdul Aziz Medical City, King Abdullah
Research Center, or King Saud University ), and then sorted again by
region ( Riyadh, Jeddah, Al–Ahsa, Dammam, and Medina ).
Then Filling out the administrative communication form to send the
checks to the regions and take three copies of it before sending it to
them.
After completion of the period agreed upon in the government
accounting department, I acquired the required functional skills on the
accounting system, printing of payment orders, knowing the annual
budgets allocated to government institutions, and identifying the
documentary cycle and the use of accounting mechanisms for
government institutions.
13 ‫الصفحة‬
Projects accounting department
The projects accounting department supervises the projects related to
financial affairs in the National Guard. It is considered one of the most
important departments in the finance management as there are many
projects such as constructions. I have dealt with some of contracts and
looked up over the advanced payments that are probably about 5, 10,
20% of the contract price, which is the amount that the National Gard
pays to the companies to help them start up their projects .
for the payment of the project there are three kinds of payments which
are advance payment, extract payment, and final payment .
There are some papers they ask the company to bring it to start
processing the payment. For example, for the advance payment they ask
for these papers:
–
A letter of advance payment.
Copy of guarantee of advice payment.
Copy of contract.
Copy of award letter .
Copy of the certificates ( Zakat and Income , social charges ,
saudification , subscribe of chamber of commerce and
classification of the company ).
I have also inserted the information in the Bills of quantitates in the
system by using Microsoft Office Excel. The Bill of Quantity is what
companies provide at the tenders and specially after awarding. I also
calculated the fines and supervision coasts, prepared the summary of
exchange, prepared a list of company’s names that imported medical
supplies.
The list is composed of a company name, contract coast , advanced
payment , and the rest of the payment amount. The list information is
collected through reviewing and reading every government rules of
contract for every company extracts either first extract , second , or final
extract .
14 ‫الصفحة‬
After the company finishes the project , they must deliver an approval of
implementation to the health affairs specifically to the Project
management department , which is responsible for all the projects as it
includes a large number of consultants , engineers , and finance experts .
After that , the company delivers a final approval of implementation . In
this case , accountant at the projects accounting department deliver the
rest of the contract value which is 5% of the contract value kept with the
project management department as a guarantee in case of damages or
destruction in any building.
If the contractor delayed the project delivery on time , he is committed
to pay a fine for the time delay after exceeding the deadline time , which
is calculated based on the daily average coast of the project divided by
its time .
First part fine : Calculate contract coast over its time, which is the
average contract coast , then multiply it by 25% ( quarter of average
daily coast ) and with the number of delay days, that is 15 days or 10 %
of contract duration .
Second part fine : Multiply the average of contract value by 50 % ( half
of average daily coast ) and with the number of delay days that is 30
days or 15% of contract duration .
Third part fine : Multiply the full average of contact duration in a day for
every delay day. The sum of the fines is not permitted to exceed 10 % of
the contract duration , if the project management department decided
that the delayed part of the project will not affect the usability and what
has been finished of the project , then the fine must not exceed 10 %
from the value of the uncompleted tasks .
Supervision coasts : The contractor is responsible to take charge for the
supervisor fees through the fines time , and it is calculated based on
what is stated in the supervisor contract , either a periodic payment or a
percentage of a lump sum , but if it was from a government department,
the supervisor fees are calculated as follows : contract value * ( 100 / 1 )
* ( delay time * contract duration per day ).
15 ‫الصفحة‬
Conclusion
At my training time , I gained many helpful skills such as connecting and
learning more about the accounting work environment at government
hospitals , which is known that government hospitals do not seek for
financial profit over pleasing their people through providing them with
high quality services .
In a short time , I have learned about accounting systems that the
hospitals depend on, and this added a great amount of knowledge to my
information . I also have learned how to prepare the lists and data using
computer programs such as Microsoft Excel and Oracle, and reports
using Microsoft Word . Moreover , learning a lot of terms related to
accounting, cooperating with many coworkers and help them with tasks.
Also, I have gained good knowledge from experienced employees ,
meeting with company’s representatives, and provide them with the
needed information , also, learning about the documentation cycle of
the payment order in the government hospitals, and finally , learning the
organizational structure of the financial departments at the hospitals .
16 ‫الصفحة‬
Reference
1. NGHA website
http://ngha.med.sa/English/MedicalCities/AlRiyadh/Pages/default.as
px
2. Contract Guideline from the same Department
17 ‫الصفحة‬
Running head: SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
Rayan Abdulrahman Ateeq Al-Harbi
Student ID: 150050568
Start 13th of January 2019 till
Working Hours: 40 hours per week
Saudi Airline Cargo Company
Saudi Electronic University
2nd Semester 2018-2019
Prepared to: Dr. Achraf G. Guidra
1
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
2
Abstract
I did my internship program with Saudi Airlines Cargo Company and It was a great experience
for me. Saudi Airlines Cargo Company is a private company with other seven brother-sister
companies all under Saudia Main Airlines as their parent. The Saudi Cargo provides a handling
and security services for both shippers and couriers shipments. In general, it is providing inbound
and outbound logistic services for their clients all over the world. In my internship program, I
work as an accountant and I learned a lot from this program. My duties as accountant was more
concentrate on payables and receivables. I also worked in monthly closing for these accounts and
costing project. All will be described in detail in the coming sections.
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
3
Table of Contents
Abstract
2
Table of Contents
3
1. Description of the Company
1.1 Brief History
4
1.2 Type and Shareholders
4
1.3 Sectors and Services
5
1.4 Customers and Clients
6
1.5 Organization Chart and Functions
6
2. Internship Activities
2.1 Working Conditions and Functions
7
2.2 Standards and Principles
7
2.3 Telecommunication Technologies
8
2.4 Incentives
8
2.5 Theory and Practice
8
2.6 Work Samples
9
3 Internship Assessment
3.1 Skills and Qualifications
10
3.2 Responsibilities
11
3.3 Future Career Plan
11
4 Conclusion
11
5 References
12
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
4
1. Description of the Company
1.1 Brief History
As mentioned in the abstract, I did my internship program at Saudi Airline Cargo
company, a sibling of Saudia Main Airlines. The parent company, Saudia Main Airlines, is
established in 1963 as a corporation. It owns 149 passenger aircrafts as its current fleet. In 2012,
Saudia Airlines becomes a member of Sky Team. It got 8 subsidiaries companies with 70%
shares owning. These subsidiaries are:
1- Saudi Airlines Catering Company.
2- Saudia Aerospace Engineering Industries Co.
3- Audi Airlines Ground Services Company.
4- Saudi Airlines Cargo Company.
5- Saudi Aviation Flight Academy.
6- Saudi Airlines Medical Services.
7- Saudi Private Aviation.
8- Saudi Airlines Real Estate Division Co.
For Saudia Cargo, the one I did my internship with, it started as individual SBU in 2008 and its
head office based on Jeddah. For more information, Saudia Cargo provide a full details in its
website http://www.saudiacargo.com/ or through their free number +966920001668 or through
contact us page http://www.saudiacargo.com/CONTACT-US.aspx
1.2 Type and Shareholders
Saudia Cargo before 2008 was considered as a department under Saudia Main Airlines. After the
privatization of Saudia Main Airlines, Saudia Cargo was separated as an individual SBU and as
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
Saudia Main Airlines sibling. Saudia Main Airlines owns 70% of Saudia Cargo and Tarabot Air
Cargo Services owns the 30%.
1.3 Sectors and Services
The sector that Saudia Cargo operates in are
in aviation and logistics sectors. In last period,
Kingdom of Saudi Arabia made huge
improvements in logistics sector by signing a
very huge agreements to develop this sector,
and Saudia Cargo is one of the companies that
will benefit from these improvements. The
services that Saudia Cargo provide are as
following:
1- Airport to airport cargo carrier for
different types of shipments as it owns
its cargo airplanes fleets.
2- Handling services for the shipments of
different carrier companies in all Saudi
airports.
3- Regular customers who want to ship
different types of shipments inside and
outside Saudi Arabia.
4- Worldwide operations and sales for
arranging the shipments to Saudi Arabia.
5
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
6
5- Warehousing the inbound and outbound shipments.
1.4 Customers and Clients
Saudia Cargo provides its services to different types of customers. Any regular person can
benefit from the services provided if they want to ship their shipments inside or outside Saudi
Arabia from any cargo station within Saudi airports. Shipments agencies are one of the most
important customers for Saudia Cargo as these agencies collect different shipments from
different customers and Saudi Cargo deals with these agencies directly rather than dealing with
separate customers. Saudia Cargo also provides services for different carrier airline companies
that arrive to Saudi airports and do the handling services and warehousing for these shipments
and other services for these carrier companies like cleaning and some inspections services for the
cargo space in the airplanes.
1.5 Organization Chart and Functions
As clear from the chart of the organization structure, the most level that I deal with in my
internship was the low level (HR, Air Cargo, Ground Handling, Support Services, Finance). As
known in many differnet companies, HR department is the one responsible for all employees
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
7
affairs. The air cargo department is considered as the sales department in the company that
provides different coustomers and clients. The ground handling is considered as the operations
teams of the company and the one responsible for doing most of the company services. Support
services are like procurments, IT, general relations, which are considered under one department.
The finance department that I spent most of my internship period with are considerd the first line
defender of the company from preventing the company losing its revenue by collecting charges
and do corrections for any wrong charges and make sure for any payment to the company
vendors that are the correct paymnet and do audit and checkup works for all other departments
works.
2 Internship Activities
2.1 Working Conditions and Functions
My supervisor in Saudia Cargo was Mr. Mohammed Abuttahir, the director of finance
department. He is working from Jeddah station as it is the main station. In Dammam stations, I
work with Mr. Omar Abu Khadrah, the one responsible for receivables, and Mr. Eisa AlIbrahim, the one responsible for the payables, and they were supportive to me and taught me the
processes for the receivables and payables very well.
2.2 Standards and Principles
As I did my internship period in finance department, I will go more through the accounting
standards and principles that is used in the company. The accounting method that the company
used is the accrual method, as it is the method that all government institutions ask the companies
as Saudia Cargo size to follow. All payables processes are done through SAP ERP and all
receivables processes are done through CargpSpot ERP and then transfer the data from
CargoSpot to SAP. It is clear that all accounting works can be done through system and the
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
8
accountant is needed to checkup and audit these works since he is the one who can understand
the works processes.
2.3 Telecommunication Technologies
Saudia Cargo is using an internal database that is provided for external source. Saudia Cargo
deals with iCAD to provide the database and all networks requirements. It is using Microsoft
services for emails and cloud storage for sharing files between employees. Saudia Cargo has its
own website to advertise for itself and uses different social media website such as twitter,
snapchat, Facebook, to communicate with their customers and clients and advertise for itself and
its services.
2.4 Incentives
In order to create more effective and efficient organization, Saudia Cargo provides many
incentives for its employees. As Saudia Main Airlines is a member of Sky Team, it can provide a
special discount for its employees and all siblings companies employees through e-business
website, that is special for flights reservations. The annual bonus that the company pays to its
employees based on the annual evaluation of each employee. The medical insurance that the
company provides to its employees is one type of incentives.
2.5 Theory and Practice
In this part, I will provide some theory from different courses that I learned in the university and
compare it with the practices in my internship. In logistic, the focal firm comprises a set of interlinked modules ranging from ‘front end’ (demand management, resource planning, sales and
operations planning and master production scheduling) to ‘engine’ (materials and capacity
planning) to ‘back end’ (detailed planning and control of source– make–deliver processes). All
are linked to the enterprise resource planning (ERP) database. Saudia Cargo plays the rule of the
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
9
focal firm as it is link between the inbound and the outbound. In Accounting, the accrual method
of accounting is a method of recording accounting transactions for revenue when earned and
expenses when incurred. This is exactly what happening when dealing with revenue and
expenses of the company. I also had gone to different types of accounting transactions and
compare it with the accounting entries that I had learned and are all the same with little different
in the name of accounts.
2.6 Work Samples
In addition to my work as a receivables and payables accountant, I had done work that is been
used by every station. For every station, there are employees who are working as a cashier for
international imports, domestic imports, and exports shipments. Each cashier must close his daily
report of the amount he collects and send it to the finance department. The finance department
then record every cashier report in one excel sheet for each month. From my side, I made an
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
10
excel sheet that compare between each report that had been sent and the report of each cashier in
CargoSpot system to find any different amount that cashier had already closed. So, if the
recorded reports are higher than the one in system this means that the cashier not close his report
in the system, so we contact him to close it. On the other hand, If the recorder reports are less
than the one in the system this means that the cashier not send and old report or he didn’t collect
an old payment, so he must do his work.
3 Internship Assessment
3.1 Skills and Qualifications
In my internship period, I think that I have gained skills of how to work in a team. I also learned
a lot of time management skills from the strict regulation in the company and the deadline for
every work that had given to each one. Learning on new ERP systems was one of the most
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
11
important skill that I had gained since most of the companies nowadays deal with ERP systems
for their works.
3.2 Responsibilities
As I mentioned through this report, I was responsible on both payables and receivables. I work
on SAP system as a payable by checking for each purchase request and order for each invoice,
check for the amount received for each order, make sure that there was no other invoice posted
for this order, and post the invoice for the order and make the payment. With all these processes
of payables, I have to check also for the invoice format that it is correct, and all information
includes in it are also correct. I also have to check that each order made through the correct
general ledger (GL) and cost center. As a receivable, I work through CargoSpot system for
correction of every invoice issued from the sales department, record each payment made for each
invoice, and issuing and make correction of the invoices for each carrier companies. I also
worked in recording the cashiers reports in the excel sheet.
3.3 Future Career Plan
The internship period benefits me by getting a job offer with Saudia Cargo. So, after I finished
this semester, I will join the company as an accountant from the beginning of May 2019. It also
shows me that I need to get more certificates to improve my position in the company. My
supervisor in the company also encourage me to participate to get SOCPA certificate, so it is one
of the certificates that I plan to get.
4 Conclusion
The internship period was one of the most interesting periods that I had spent in my life. The
practical parts that I had learned about accounting and compare it with the theoretical parts that I
had learned in the university was one of the most important experience that I gained. The
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
12
experience that I gained from doing my internship with a company as big as Saudi Airlines
Company was a good experience. I was impressed from the aviation and logistics sectors and the
size of these two sectors and many chances of works and businesses with them.
SAUDI AIRLINE CARGO COMPANY INTERNSHIP REPORT
References
Saudia Cargo – HOME. (n.d.). Retrieved from http://www.saudiacargo.com/
Saudi Arabia: Logistics market size 2015 | Statistic. (n.d.). Retrieved from
https://www.statista.com/statistics/707821/saudi-arabia-logistics-market-size/
Capa. (2018, August 10). Saudi Arabia aviation: Saudia transforms and the market grows.
Retrieved from https://centreforaviation.com/analysis/reports/saudi-arabia-aviationsaudia-transforms-and-the-market-grows-424737
13
SAUDIA CARGO
INTERNSHIP
Prepared By: Rayan A. Al-Harbi
ID: 150050568
Prepared For: Dr. Achraf Guidra
Saudi Electronic University
Description of the Company
• Breif History
– Saudia Main Arlines established in 1963.
– Member in Sky Team in 2012
– Own 70% of all 8 siblings.
– In 2008, Saudia Cargo started as individual SBU.
Description of the Company
• Type and Sharholders
– Department under Saudia Main Airline before
2008.
– After privatization, it became as Individual SBU in
2008.
– 70% owns by Saudia Main Airlines and 30% for
Tarabot Air Cargo Services.
Description of the Company
• Sector and Services
– Aviation and logistics sectors.
– Inbound and outbound ground handling services.
Description of the Company
• Customers and Clients
– Individuals natural person.
– Shipment agincies.
– Carrier airlines companies.
– Private and government sectors.
Description of the Company
• Organization Chart and Functions
Internship Activities
• Working Conditions and Functions
– Internship supervisor: Mr.
Mohammed Abuttahir, director of
finance department.
– Dammam station collegue: Mr.
Omar Abu Khadra, account
receivables, and Mr. Eisa AlIbrahim, account payables.
Internship Activities
• Standards and Principles
– Accrual method of accounting.
– Payables through SAP.
– Receivables through CargoSpot.
– All systemize (no papers works).
Internship Activities
• Telecommunication Technologies
– Internal database location from
external provider (iCAD).
– Microsoft services (emails, cloud
storages, etc.)
– Own website and social media
accounts.
Internship Activities
• Incentives
– Flight discounts (e-business).
– Annual bouns.
– Medical insurance.
Internship Activities
• Theory and Practice
– Logistics (focal firm).
– Accounting( Accrual method,
accounting entries examples).
Internship Activities
• Works Sample
– Cashiers reports reconsilation.
Internship Assessment
Skills and Qualifications
• Team work
• Time management
• ERP systems
Responsibilities
• Account receivables
• Account payables
• Cahiers reports
Internship Assessment
Future Career Plan
• Joining Saudia Cargo
• Professional certificates
(SOCPA)
The End